We are now accepting applications from volunteers to sit on one of five planning sub-committees, starting in August. The planning sub-committees will report to the overall conference Coordinating Committee.
Planning sub-committee members will be expected to:
- Regularly attend committee meetings, either by phone or in-person;
- Commit to participating in committee work;
- Volunteer for/accept assignments and complete them in a thorough and timely manner;
- Review committee briefing documents and stay information about committee matters; and
- Attend the conference, assist with conference sessions and on-site where necessary.
The estimated time commitment for each sub-committee is 6 – 12 hours per quarter. Hours may vary by committee, and may increase as conference date approaches.
Click here to complete the Volunteer Interest form. Descriptions of the five sub-committees are available below.
The Fundraising Sub-Committee is tasked with raising sponsorship for the conference. Committee members will solicit sponsorships, attend marketing calls with prospective sponsors with the co-chairs of the Coordinating Committee, support the work of the Fund Development Consultant when required, and provide regular updates and reports to the Coordinating Committee.
Content & Programming
The Content & Programming Sub-Committee is responsible for assisting with the development of conference theme and conference sessions, and recruitment of conference speakers. Committee members will consider and propose options for conference themes, consider and propose format for the conference, consider and propose pre-conference and conference sessions and speakers, work with the Special Events Sub-Committee to identify keynote speakers, create call for presenters and review session proposals, develop conference schedule and work with the Marketing & Communications Sub-Committee to promote the schedule, and provide regular updates and reports to the coordinating committee.
Registration & Logistics
The Registration & Logistics Sub-Committee will be responsible for tasks related to the operations of the conference. Committee members will secure and oversee the registration of potential exhibitors, work with the Content & Programming Sub-Committee to coordinate the needs of the speakers and guests, support PBLA staff with onsite coordination of registration desk during the conference, work with staff to ensure food and beverage needs are met at conference facilities, consider and propose options for registration packages, oversee conference evaluation by attendees, and provide regular updates and reports to Coordinating Committee.
Marketing & Communications
The Marketing & Communications sub-committee is responsible for the overall promotion of the conference to the legal and non-profit communities. Committee members will work with the Content & Programming sub-committee to develop the conference theme, work with the Manager of Communications to develop a communications plan and timeline and to develop and coordinate external conference communications, source swag and other value-added items for conference attendees, create thank you letters for speakers in concert with Coordinating Committee co-chairs, develop and coordinate the distribution of the post-conference survey, organize and archive conference sessions and materials, and provide regular updates and reports to the Coordinating Committee.
The Special Events Sub-Committee is responsible in particular for two special conference events – the Welcome Reception, and Pro Bono Award Dinner. Committee members will oversee the awards selection process with designated representatives of provincial pro bono organizations, work with the Registration & Logistics Sub-Committee to determine gifts for awardees, work with the Content & Programming Sub-Committee to source keynote speaker(s) for the special events, work with the Registration & Logistics Sub-Committee to arrange itinerary for awardees and special event speakers, and provide regular updates and reports to the Coordinating Committee.